Was Your Business Ready for World Backup Day

According to the National Archives, only one of the following dates is NOT a federal holiday. See if you can spot which one:

  • New Year’s Day – January 1
  • Martin Luther King’s birthday – January 19
  • George Washington’s birthday – February 16
  • World Backup Day – March 31
  • Memorial Day – May 25
  • Independence Day – July 4
  • Labor Day – September 7
  • Columbus Day – October 12
  • Veterans Day – November 11
  • Thanksgiving Day – November 26
  • Christmas Day – December 25.

Notice how without World Backup Day, federal employees have to go all the way from February 16 to May 25 without an official weekday holiday. That’s the longest drought of holidays throughout the entire calendar year. World Backup Day will increase the morale of our public-sector workforce.

I’m kidding, of course – but the grain of truth is that this initiative really is important.

Created after an initial discussion by a couple of reddit users, the movement was announced “for people to learn about the increasing role of data in our lives and the importance of regular backups,” according to the official website http://www.worldbackupday.com/en/about.

woman with a desk sign showing closed for business

Why World Backup Day is important to business

The day is actually an effort for individuals to learn about how easy and critical it is to back up their information. However, Josh Topal, marketing manager for filesharing service SecuriSync, notes that businesses would be wise to pay attention to the project as well.

Many business owners don’t set up the necessary systems to provide comprehensive and secure protection of critical business components such as email. Just think how devastating it would be if your organization’s electronic communications were completely cleared out. It would be a business continuity nightmare. Sound unlikely? Remember that hackers are becoming increasingly vicious: Sony Pictures wasn’t a theft so much as slash-and-burn virtual warfare.

Topal provide the following stats related to business data loss:

  • Laptops are stolen at a rate of one per 53 seconds
  • Enterprises lose one thumb drive per month on average
  • 20,000 computers crash every day.

“[B]usinesses need to be wary of what data loss means to them,” says Intermedia CTO Jonathan Levine. “How much time, money and effort are involved in trying to recover lost files?”

Five tips to back up your email and other data

Looking for a good backup solution isn’t as complicated or expensive as many people think it will be, says eWeek editor Chris Preimesberger. He provides the following 5 backup tips as indicated by CommVault information management director Rama Kolappan:

  1. Get business-oriented backup.

File-sharing companies such as Dropbox are built with the primary emphasis on accessibility, which is the biggest selling point for consumers but may not be the most secure choice, as highlighted by the comments of Edward Snowden during the New Yorker Festival.

“[I]f you’re a business, the needs are different, and security, data governance and insight into data are more the priority,” argues Kolappan. “And remember, backup does not equal data management.”

  1. The endpoints should be backed up as well.

You want to make sure that all your data is backed up from all your endpoints. Safeguarding at the level of the endpoint will reduce the likelihood that you lose data, streamline efficiency with backups accessible to individual users, and allow you to find relevant data rapidly through enterprise-wide search features.

  1. File sync and share (FSS) should not be confused with backup.

FSS technology has become more robust over time, but it doesn’t offer what is really needed to legitimately protect your business continuity. For instance, you don’t have the ability to recover your system from a variety of times. Plus, your IT team cannot monitor or control backup mechanisms as well since FSS is not primarily concerned with backup.

  1. Assess the security of your own system.

Regardless how you store your backups, keep in mind that what you ultimately need is end-to-end security.

According to Preimesberger, “Best practices include a robust data encryption strategy, a verifiable chain of custody, a data center security standard compliance program, a tiered approach to data security and, of course, comprehensive testing at every step of the way.”

  1. Look for security protections in backup services.

You want to make sure that the system you’re using to back up your email and other data is strong, says Kolappan. In other words, you want to see that the backup solution you choose is operating in line with international security standards.

At Dropmyemail, for instance, we pull emails from your server using either transport layer security (TLS) or secure sockets layer (SSL) encryption when those technologies are equipped. The messages are then encrypted for storage using the strongest block ciphers available, the same 256-bit Advanced Encryption Standard (AES) used by the Department of Defense.

Every message is only readable with its own unique key. Needless to say, you don’t want anyone to access that key; but even if they do, the key itself is encrypted with a master key that is itself periodically adjusted.

Do you need backup?

World Backup Day may not yet be a federal holiday, but we celebrate it at Dropmyemail every day, where we are fundamentally concerned with data security. Ensure your business continuity and protect your communications with the best cloud-based email backup and archive solution available.

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